ConvisReceptionist is your AI-powered front desk — it answers every call, checks your calendar, books appointments instantly, sends reminders, and handles reschedules or cancellations. Automatically. Around the clock.
Experience our AI receptionist live — it will call you and book a real appointment.
24/7
Always available
< 1 sec
Answer time
$0
Revenue lost to missed calls
40%
Reduction in no-shows
🤖
ConvisReceptionist AI
Appointment scheduling in progress
0:00
AI typing…
How it works
Up and running in under 30 minutes
01
🔌
Connect your calendar
Link Google Calendar or Microsoft Outlook — your real availability, in real time. ConvisReceptionist reads open slots and books into them directly. No double bookings, ever.
02
📞
Connect to your existing number
No new number needed. Simple call forwarding connects ConvisReceptionist to your existing business line. Your customers keep calling the same number they always have.
03
🤖
AI handles every call
Our voice AI greets callers, understands their intent, and books, reschedules, or cancels — all in natural conversation.
04
💬
Automated reminders
Patients and clients receive SMS and call reminders at the intervals you choose. Reduce no-shows without lifting a finger.
🎙️
Every call is recorded, summarized & reviewable. Admins can review transcripts, flag quality issues, and monitor AI performance — all from a single dashboard.
Features
Everything your front desk does — automated
Real-time calendar sync
Reads live availability from Google Calendar, Microsoft Outlook, or your practice management software. Books into open slots only.
Smart rescheduling & cancellations
Callers can reschedule or cancel by voice or chat. Slots free up automatically. Waitlisted patients can be notified instantly.
Multi-channel reminders
SMS and outbound call reminders sent automatically. Configurable timing — 48 hrs, 24 hrs, 1 hr before the appointment.
After-hours coverage
ConvisReceptionist never sleeps. Book appointments at midnight, collect intake info on weekends — zero missed opportunities.
Full call transcripts & dashboard
Every call logged, transcribed, and categorized. Know exactly what callers ask and how your AI responded.
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2:30 PMSarah MitchellConfirmed
4:00 PMJames OkaforConfirmed
↑ Both booked automatically by AI last night
Built for
Every business that runs on appointments
🦷
Dental Clinics
Fill chairs, reduce no-shows
🏥
Medical Practices
GPs, specialists, therapists
💅
Salons & Spas
Hair, nails, med spa, massage
🔧
Auto Repair
Book jobs while under the hood
🐾
Veterinary Clinics
Appointments & reminders
⚖️
Law Firms
Consultation scheduling
From real customers
Business owners love it
★★★★★
“We were losing 6–8 bookings a week to missed calls after-hours. ConvisReceptionist paid for itself in the first 4 days. I literally don't think about the phones anymore.”
🦷
Dr. Amanda Torres
Austin, TX
★★★★★
“My front desk used to spend 2 hours a day just managing calls and confirmations. Now they focus on patients in the chair. No-shows dropped by almost half.”
💆
Marcus Lee
Chicago, IL
★★★★★
“Customers call at 9pm to book an oil change. Before, that was a missed call. Now I show up Monday morning with 4 appointments already on the book. That's money.”
🔧
Ray Gutierrez
Phoenix, AZ
FAQ
Common questions
Does it work with my existing phone number?
Yes. You simply set up call forwarding from your existing business number to your ConvisReceptionist number. Your customers keep calling the same number they always have — nothing changes on their end.
What if the AI can't handle a call?
For complex situations outside its scope, ConvisReceptionist can warm-transfer the call to you or a team member, take a message, or let the caller know you'll call back. You configure the fallback behavior.
Which calendars does it integrate with?
Google Calendar and Microsoft Outlook out of the box. For medical practices, we support integrations with common EHR and PMS platforms on the Scale plan. Custom integrations available on request.
Is it HIPAA compliant?
HIPAA compliance (BAA included) is available on the Scale plan. We take patient data privacy seriously and support encryption in transit and at rest across all plans.
How long does setup take?
Most businesses are live in under 30 minutes. Connect your calendar, customize your AI greeting and business rules, set up call forwarding — done. No engineers required.
What does "pay-as-you-go" mean exactly?
Your flat monthly fee covers the platform and unlimited bookings. You pay a per-minute rate only for the actual AI voice call time used — this covers the underlying AI telephony cost. Most small businesses use 200–600 minutes/month.
Ready to stop missing calls?
Start your 14-day free trial. No credit card, no engineers, no catch.
ConvisReceptionist is an AI receptionist and automated appointment scheduling software for dental clinics, medical practices, salons, spas, auto repair shops, veterinary clinics, and law firms across the United States. Our voice AI and chat agent answers every inbound call, books appointments by checking your Google Calendar or Microsoft Outlook in real time, sends automated SMS and WhatsApp reminders, handles appointment reschedules and cancellations, and records every call with AI-generated summaries for quality review. Reduce no-shows by 40 percent. Never miss a call. Never lose a booking. Starting at $79 per month with pay-as-you-go AI call pricing. HIPAA compliant options available. 14-day free trial, no credit card required.